Brookside Hurricanes Welcome Letter

Visting Team Information

General:

The Brookside Hurricanes welcome you to our six-lane, 25-meter pool, located at:

• 7197 Riley Road, Warrenton VA 20187

Here is the link to our Swim Meet Pool Layout:

• Swim Meet Pool Layout

Please note:

• The Hurricanes use two shifts for volunteers. 7:00 AM - 9:30 AM and 9:30 AM - until end of meet. Visiting teams may do their own shifts but will need to notify team families of changes.
• The Hurricanes also implement dive overs for all of our 11 & older events in an effort to save time and help the meet run smoothly.

BHST Volunteer Coordinator:

Jenn Smith:

• [email protected] 

Parking:

Please park in designated parking areas and spaces only and obey all parking signs, including temporary NO PARKING signs. Do not park on Riley Road. This includes the section of Riley Road near the pool entrance, and the segment of Riley Road that runs along the storm pond and in front of Auburn Middle School. Avoid blocking any curb areas that are marked in yellow (such as near the median on Allison Marshall Road), or in any area in front of a curb-side mailbox. Failure to abide by parking restrictions may result in a ticket and/or towing.

Limited parking is available in the clubhouse lot. Do not double park, do not park in the fire lane in front of the clubhouse, do not park on the grass or trails/sidewalks, and do not park in handicapped parking spaces unless your vehicle displays the appropriate plates or hang-tag.

Additional street parking is available on Brookside Parkway adjacent to the pool and tennis courts and in the Auburn Middle School Parking lot.

We reserve one spot in the parking lot for your head coach and one for your computer person.

Warm-ups:

The meet will start at 7:00 A.M. Brookside will have the first warm-up at 6:10-6:30, and the visiting team warms up at 6:30-6:50. The pool is cleared at 6:50.

Visiting Team Area:

The visiting team may set-up on the multipurpose court to the right of the pool as you face the gates to enter. There is not enough area on the pool deck for chairs; poolside deck space is limited to standing viewing only. You may also set up outside of the pool area on the grass near the side gate. Please see our pool map for clarification on our pool layout.

Relay Lanes:

Visiting team relay lanes are 2, 4, and 6.

Officials & Equipment:

Please bring as many Stroke and Turn Officials as possible, as well as your starting equipment. Please have your starter machine fully charged. We will conduct the Officials meeting at 6:30am near the starter, which is at the pavilion end of the pool. PA announcements will be made prior to the meeting.

Volunteer Requests At-A-Glance:

There are two (2) shifts per meet:

⁃ 7:00 AM - 9:30 AM

⁃ 9:30 AM - Meet End

Timers & Recorders:

There will be two shifts of Timers and Recorders. The Visiting team is requested to provide two timers on all odd-numbered lanes (1, 3, 5 ), one timer on all even-numbered lanes (2, 4, 6), and one recorder for each even-numbered lane (2, 4, 6) for each shift. A Timer and Recorder meeting will be held before the start of the meet by the Pavilion.

Clerk of the Course:

Our CoC area is set up at the far end of the pool away from the pavilion. The visiting team is requested to provide two volunteers per shift change. When events are announced over the public address system, please have your swimmers proceed to the Clerk of the Course. Extra parent assistance is welcomed to help move the 8 and Under swimmers to their starting area and keep the heats organized and in proper order while they are waiting.

We do NOT allow any parents that are not current shift volunteers inside our CoC area to keep things running smoothly. We appreciate your assistance in communicating this to your families.

Heat Ribbons:

Heat ribbons will be given to the winner of each heat of individual events. Please provide one Heat Ribbon volunteer for each shift. Per the PWSL, heat ribbons are not given to winning relay teams.

Computers, Scoring, Verifying, & Ribbons:

The Computer, Scoring and Ribbons are set up inside of the clubhouse. The Visiting team should bring their computer and printer as a backup and may print ribbons. Brookside will provide ribbon label stickers. We would appreciate having at least two helpers from the Visiting team to assist with Scoring and Verifying and two volunteers for Ribbons. We do not start Ribbon volunteers until 8:30am. Brookside provides all the ribbons.

Runners:

There will be four  Runners for each. Two provided by the home team and two by the visiting team. Runners assist in taking time sheets and DQ slips to the computer area in the clubhouse, as well as helping shuttle our swimmers from CoC to the staging area at the other end of the pool.

Coaches Area:

Visiting team coaches set up by the pool near the shallow end of the pool (opposite end from the pavilion). There is plenty of room to set-up (ONE) tent and we recommend that you bring one for your coaches, as the area can get very sunny. We provide 6-9 chairs for visiting team coaches that you can choose to use if you'd like. We also offer a coaches warmup for our team and your team from 6-6:10am.

Deck Access:

There is open deck access for viewing events. Viewers may not stand or sit immediately behind the Timers and Recorders, near the Starters, or anywhere on the coaching side of the pool. No one is allowed in the shallow area of the pool. We ask that you keep your team out of the pool except when they are swimming their events. We also ask that everyone follow and respect the direction of our Lifeguards-they are present and responsible for the safety of everyone using our facility.

Psych Sheets:

The Brookside Hurricanes no longer print and sell Psych Sheets. We will have them available on our website by Friday prior to each meet we host. We will print a limited number of Psych Sheets for Officials and Coaches.

To obtain a psych sheet, visit www.teambrookside.com, go to Upcoming Events, click on the Swim Meets tab. Select the meet name. The Psych Sheet will be posted under Documents at the bottom of the page.

Other:

Body Paint:

• The PWSL prohibits body paint on swimmers, including temporary hair color. Body paint is considered writing on any part of the swimmer except their events on their arm or hand. If a swimmer reports to the Clerk of the Course with body paint, the swimmer will be directed to shower. If showering does not remove the markings, the swimmer will not be permitted to swim.

Fauquier County Noise Ordinances:

• There are a number of residences very close to the pool, and we ask that in keeping with Fauquier County Noise Ordinances, noise be kept to a minimum prior to the start of the meet at 7:00am.

Brookside HOA Playground

• The playground adjacent to the pool is the property of the HOA of Brookside and is for the sole use of Brookside Owners and their accompanying guests. We regret that we cannot authorize visitors to use the playground during swim meets.

We look forward to hosting your team for an exciting, fun swim meet!